VisitFlow icon

VisitFlow

The operational layer for real estate visits.

It connects lead generation, communication, scheduling, confirmations and follow-up into one automated operational flow — helping agencies reduce missed visits, respond faster and close more opportunities with less manual work.

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How a Flow operates

The VisitFlow operational pipeline.

Every step of VisitFlow runs as one connected operational pipeline — from the first interaction to the final confirmation, without manual intervention between systems.

Lead
web · portals
AI qualification
intent · routing
CRM
HubSpot sync
WhatsApp
instant reply
Calendar
agent slot
Confirmation
auto reminders
Operational logic

What actually happens, step by step.

No abstractions — the exact operational behaviour each business unit sees once the Flow is deployed.

01

Lead arrives, agent is notified instantly.

Inquiries from portals, web forms and WhatsApp land in one centralized inbox. The system enriches the contact, identifies the property and assigns the right agent in real time.

02

AI qualifies and routes the opportunity.

Each lead is scored against intent, location and availability — then routed to the next available agent or office, with full conversation context already attached.

03

Visit is scheduled without back-and-forth.

The client receives an instant booking link or WhatsApp slot proposal. Once confirmed, the visit syncs to the agent's Google Calendar and the agency CRM.

04

Reminders and follow-up run on their own.

24h and 1h reminders are sent automatically. Post-visit follow-up, feedback collection and reschedule logic operate without manual coordination.

Connected systems

Operational interoperability across your existing stack.

VisitFlow integrates with the systems your team already uses — so deployment never forces a tooling migration.

HubSpot CRM

Native bi-directional sync — every lead, visit and outcome lives in one place.

WhatsApp Cloud API

Official channel for instant client communication, confirmations and reminders.

Google Calendar

Per-agent availability with collision detection and automatic slot proposals.

Make · n8n

Operational automation layer connecting capture, qualification and follow-up.

OpenAI

Intent qualification, lead scoring and conversational handling in the agency's voice.

Property portals

Inbound integrations with Idealista, Fotocasa and partner agencies.

Typical implementation timeline

From kickoff to operational deployment.

Every LOQORA® deployment is tailored. Most clients move from kickoff to production-ready Flow within a few weeks.

Phase 1Week 1

Discovery & mapping

We map current visit workflows, agents, portals, CRM state and the operational gaps causing missed visits and slow responses.

Phase 2Weeks 2–3

Configuration & integration

WhatsApp, CRM, calendars and routing logic are configured to your agency's specific operational logic and tone of voice.

Phase 3Week 4+

Go-live & calibration

Soft launch with one office or team. Monitoring, tuning and rollout to additional agents and locations as confidence grows.

Operational impact

Where the business sees the difference.

Qualitative outcomes reported across active deployments. Exact figures depend on operational baseline and volume.

Hours back to your agents
Less manual confirmation, fewer chase calls, more time on real client work.
Fewer missed visits
Automatic reminders and recovery flows reduce no-shows across portfolios.
Faster lead response
Inquiries are acknowledged in seconds, not hours — measurably more bookings.
Live Demo VisitFlow

Designed for agents. Loved on day one.

WhatsApp, calls, maps and CRM in a single tap. Built so any agent — junior or senior — masters it in minutes.

VisitFlow · live operational sequence

From the first WhatsApp inquiry to a confirmed property visit — automated, logged and synced across your stack.

Live
  1. Client inquiry
    WhatsApp message received
  2. AI processing
    Intent and context parsed
  3. CRM update
    Contact synced · HubSpot
  4. WhatsApp reply
    Confirmation sent automatically
  5. Calendar booking
    Slot reserved · Google Calendar
  6. Operational confirmation
    Workflow closed and logged
Stage 01 / 06
env · production · eu-west
WhatsApp · operational thread
Automated confirmation sequence
Live

  1. Hi, I'd like to visit the apartment on C/ Mallorca.

    16:02

Operational activity

Streaming
  • Lead qualified
    Inbound · WhatsApp · intent: visit · 16:02
  • Confirmation delivered
    Anna M. · WhatsApp · ✓✓ read 16:03
  • Calendar slot reserved
    Wed 17:00 · Google Calendar · synced
  • CRM record synced
    HubSpot · contact + visit logged · v2.4

Anna Müller

Today · 16:30 · Seller valuation

Confirmed

C/ Mallorca 245, Eixample, Barcelona

Pedro García

Today · 18:00 · Buyer visit

Pending

C/ Provença 88, Barcelona

John Smith

Today · 19:00 · Property viewing

Reschedule

C/ París 112, Sant Antoni, Barcelona

Laura Fernández

Today · 20:00 · Collaboration visit

Collaboration

Meeting point: Passeig de Gràcia 45, Barcelona

Client: Michael Andersen · Partner agency: Costa BCN Realty

Connected: Make · Google Calendar · HubSpot · WhatsApp Cloud API
See pricing
Smart Operations

Measured in operational efficiency, not manual coordination.

Built for modern businesses where appointments, visits and time slots generate revenue — while delivering a much better client experience.

0+
Hours saved per week
per team
0%
Fewer missed appointments
vs manual coordination
0%
Faster operational response
across teams
0%
Administrative coordination automated
0.0x
Better operational efficiency
within 90 days

Stop managing tools.
Start running a system.

LOQORA brings visibility, leads, conversations and visits into one calm operating system — built to support the people running modern businesses, not replace them.

Start an operational conversation